Email marketing, in 2023, is still the king of all marketing channels.

Although email marketing has an incredibly high ROI, such success is largely dependent on strategy. Without using email marketing best practices, you may find your email marketing efforts produce lack luster results.

When email marketing is done right, it can complement your other marketing efforts and help you contribute positively to the bottom line for your sales team.

In this handbook, we cover the 11 most important email marketing best practices for 2023.

You may be asking yourself, “wait – it’s 2023. Is email marketing dead?”

The short answer is: no.

Email marketing is not only alive, it’s thriving.

Email marketing currently has a whopping ROI of 4400%. That means for every dollar spent, you make $44 in return. As far as marketing channels go, email is still reigning supreme.

How about email marketing for B2B? Is it just as effective?

The answer is: yes, and even more so than B2C.

The click through rates of B2B email campaigns are 47% higher than those on B2C email marketing campaigns.

The takeaway here is: if you’re marketing B2C, email marketing works and is important. If you’re marketing B2B, then email marketing is just about essential.

The strength of email is its omnipresence.

No matter where your audience is – at the dinner table, or on the train headed to work – they have access to their email via their devices. You can reach your audience no matter the time or place when it comes to targeted email.

However, because of email’s strength, it means every other brand and business floods your audience’s inboxes, too – meaning that the majority of email marketing best practice is actually about standing out among the noise.

After all, your email marketing campaigns will only work if they’re opened and engaged with.

You’re convinced. Email is a killer marketing channel, and you’re ready to blast out a campaign to your contacts.

Before you dive in head first, make sure you’ve got a proper plan in place. When it comes to executing an email marketing campaign, a Marketing Campaign brief is a must-have.

A Marketing Campaign Brief should make it clear what your brand’s overall values, goals, and tone are. It should also lay out – in detail – who your target audience is, what the market context is for your campaign, and what schedule and budget you’re going to be working with.

If you’re not sure how to put together a Marketing Campaign Brief – no worries – we’ve taken the guesswork out of it and have provided a Marketing Campaign Brief template.

-> Download Now -> Free Marketing Campaign Brief Template here

Having a Marketing Campaign Brief before launching your email campaigns is sort of like having a map before setting out on a long haul journey. You need to know where you’re going, and how to get there.

In 2020 we witnessed brands no longer asking the question of whether automating their email marketing strategies was important, and instead hunkering down on their use of automation tools, by using them in unique ways to outshine their competitors.

From 2023 and beyond, we expect to see the adoption of email marketing automation software to become part and parcel of deploying any email marketing strategy, especially in the case of B2B email marketing – where competition is fierce.

Why? Because as more brands hop on the automation bandwagon, traditional email marketing strategies will land brands in the shadows of competitors’ targeted, automated, hyper-relevant campaigns.

Implementing email marketing automation software is now considered email marketing best practice.

Email Marketing Automation software give you access to functionality and tools such as:

Marketing automation tools allow brands to leverage segmentation, personalisation, targeting and AI levels of reporting, analysis and prediction.

In the past, HTML rich, graphic-heavy emails were best practice. This was to ensure that brand’s emails were visually engaging and stood above the background noise of contacts’ inboxes. However, in recent years, we’ve seen successful brands – especially those in the B2B sector – move towards simpler designs, with a focus on plain text and interactivity.

Example of a plain text Email

As the discerning email consumer becomes more and more used to visually intricate, heavily designed campaigns – they are becoming harder to keep engaged.

Through testing, and analysing stats, brands are making the move towards text oriented emails that are simply designed (think banner image, text, and button or two). To keep engagement high, the new email best practice tip is to keep it simple and interactive. Include a poll, or chance to respond in order to encourage recipient participation.

Keep engagement levels at a high by using interactive polls

Interactive, simple EDMs are now the way to go.

Why? Because your wised-up audience is looking to be an active participant in a marketing landscape that has often forced them to be passive consumers.

In the same vein, purely promotional one-sided communications will no longer be adequate at holding attention and engaging subscribers.

We’re beginning to see a trend of interactive content, where storytelling copy engages recipients and asks them to interact.

We’re seeing more embedded surveys and polls, more options for feedback and input, and more recipient-autonomy where it counts (for example, inviting subscribers to decide what kind of content they receive).

-> Download Now -> Free Email Marketing Cheat Sheet here

When it comes to improving engagement and conversion rates, relevance is everything. If an email isn’t sent to the right person, at the right time, with the right content – then you might as well land in your contacts’ junk folders.

Traditional email marketing was all about volume. The way most email marketers launched their campaign was with ‘batch & blast’ publication.

What is batch and blast?

It’s when you batch all the contacts you have together in one list, and blast all your marketing communications to them in bulk.

When it comes to email marketing best practices in 2023 and beyond – batching and blasting is out, and targeted, automated, hyper-relevant email campaigns are in.

It’s time to prioritise relevance over volume; send less subscriber-base-wide emails and more pre-scheduled emails which trigger to send to specific individuals.

This is where marketing automation tools come in.

For example, a great way of ensuring email marketing relevance is to pre-setup email campaigns which only send when a subscriber has undertaken specific behaviour. Your VIP early bird’s invite for your next brand event will most likely be well received by contacts who’ve only just attended your last event. You can set up a trigger on your e-invite to send to any contact who attended your last event 3 days ago.

Other tools you’ll see brands using this year to maximise relevance is data segmentation (defining dozens if not hundreds of drilled down mailing lists based on behaviour, or demographic), and dynamic content (email content which changes based on each subscriber’s unique data).

When it comes to improving engagement and conversion rates, relevance is everything. If an email isn’t sent to the right person, at the right time, with the right content – then you might as well land in your contacts’ junk folders.

A Sunset Policy outlines your strategy and plan for how to manage your disengaged email contacts. You can use a Sunset Policy to help outline your processes of how you will re-engage your audience or of the attempted re-engagement, followed by a way to end relationships with confirmed disinterested subscribers.

Personalisation is an easy email marketing automation tool to use, and does wonders for engagement.

Have you ever received an email from a brand where they addressed you by your first name? Perhaps you received an email from a service provider reminding you to renew your membership – and they included personal info such as your member number and renewal date.

Personalisation in emails can improve click-through rates by 14%

In both these situations, the email marketer has inserted Personalisation fields into their email campaign content. Personalisation automatically pulls through the unique data of a recipient, such as their name, date of birth, etc.

Every email marketer by now uses personalisation – but that’s precisely why – when it comes to email marketing best practices in 2023 – you need to reconsider how you use this tool.

To stand out amongst countless other personalised email campaigns, it’s best practice to get creative with how you use personalisations.

After all, your subscribers are now used to being addressed by their first name within your campaigns’ greetings. In order to appear less robot and more human, you’re going to have to use personalisation in unexpected ways.

To start the creative process of exploring how to uniquely use personalisation, ask: what data does your company collect on its contacts? Can any of this data be used in EDMs to add value to your recipients?

Calls to action are arguably the most important part of any email marketing campaign. Your call to action is usually directly related to your campaign’s goal. Whether you’re wanting recipients to click through to make a purchase, register for an event, or to further engage with your brand, making sure your click through rate is as high as it possibly can be is imperative for reaching your campaign’s goal.

What does the prioritisation of enticing CTAs mean for an age in which most of your audience is viewing your email on-the-go on their mobile devices?

The dominance of mobile devices amongst email recipients has only become clearer over the past 5 years. 80% of internet users now own a smartphone, and over 40% of online transactions are now completed on a mobile device.

Mobile-centric CTA design became a lot more common in 2019 emails, as email marketers tried to close the sales gap for their large mobile device subscriber base.

If you’re looking to double down on this trend, then consider one of our earlier recommendations: go easy on the graphics, and try to simplify your emails. Text dominant emails that are short but sweet are much easier for the on-the-go mobile-user to digest.

Use graphics for your calls to action, to make them stand out. For example, use brightly coloured buttons which are big enough for clumsy thumbs to click on.

An excellent subject line begets excellent email campaign results.

It’s the subject line that recipients first see, and how your subject line is judged can either make or break your campaign’s engagement rate.

After all, your email won’t be a success unless it’s opened.

When it comes to subject line best practices, it’s best to remember two these two rules:

One of the advantages of conducting marketing campaigns digitally is that it makes reporting on important metrics, and gleaning insights from data more accessible.

Most marketing automation software provide an email marketing dashboard of sorts, where key reporting metrics can be overviewed and easily made sense of.

Whilst coming up with a campaign, creating and deploying it may take the majority of any marketer’s attention; staying focussed post-publication, by reviewing and analysing reports is almost as important as sending the campaign in the first place.

Analyse publication reports to see what patterns arise from data. These patterns will reveal possible theories on how to increase engagement and conversions.

For example, you may notice that although your email went out at noon, it was opened by many of your contacts in the evening. The theory you may come up with here is: we may gain increased open rates if we send our email in the evening.

The next step of course is to test your theory out.

Testing theories based off of previous campaign data takes confidence. To test a theory you have to bite the bullet and apply your theory to your next campaign.

What might that look like with the above example, “we will gain a higher open rate by sending our email in the evening”?

Simply send your next campaign in the evening, and again – analyse the results.

Is your open rate higher? Then your theory is confirmed.

You now know the best time to send an email to your specific audience: in the evening.

Download Now -> Free Email Marketing Cheat Sheet here

Your email marketing strategy only works if you have people to send to. D’uh, right?

But how do you go about collecting a large volume of willing, engaged subscribers?

And how do you build your contact database without breaking laws, or trust?

Knowing your opt-in best practice is foundational to your email marketing success.

Consent matters when it comes to opt-ins, so regardless of how worried you are about numbers, it’s important to prioritise consent. That means, the quality of your subscribers matters more than the quantity.

If you opting-in isn’t clear, or you purchase lists, or send to contacts who opted-in to a different line of communications, you will likely see low engagement and high unsubscription over the course of your email marketing campaigns.

So what best practices should you put in place to make sure your opt-ins are fully consenting?

Use a preference centre for more sophisticated targeting

The average consumer is now far more aware of their right to privacy online than ever before. After major breaches and data leaks from 2018 onwards, countless Governments have introduced more stringent policy and regulation to ensure that peoples’ data is not misused or stored insecurely.

Regardless of which country your business resides, knowing your national privacy laws inside and out is email marketing best practice. As most people become more discerning recipients, it’s important that you honour trust in your brand-subscriber relationships, and show that you take your contacts’ privacy seriously.

When deciding to use marketing automation software, or when storing your email marketing data online, make sure you’re across the email marketing laws in Australia (or the country you reside in).

Read our article on what Australia’s Privacy Principles mean in practice for the average email marketer.

Everyone makes mistakes, and email marketers are not exempt. Even with the implementation of automated software, there is always room for human error.

On our email marketing blog, we’ve looked into common marketing automation mistakes and how to avoid them, as well as how to perform damage control when you make one of the 3 biggest – and most common – email marketing mistakes that people make.

If you’re wanting a quick cheat sheet to refer to whenever you’re trying to avoid, or fix a common email marketing mistake, then download ours.

-> Download Now -> Free Email Marketing Cheat Sheet here

As technology continues to improve and deliver more complex ability, it’s becoming harder to really pinpoint email marketing best practices as they shift and adapt.

Having said that, one thing we know for sure is that email marketing is now a core part of most brand’s marketing strategies and that the majority of brands will be using automation and AI to further out-compete other businesses for the much-coveted attention of global, online audiences.

If your company is wanting to stay on top of email marketing trends in 2023 – and beyond – then it’s best to follow any of our above advice, and of course – hop onto the marketing automation bandwagon.

It’s no longer just a matter of being left behind, but a matter of being left out completely.